See every dollar. Stop every leak. Prove every saving.
Spend Intelligence brings every spend line into one governed view. Then it answers questions, explains what changed, forecasts what comes next and finds savings before anyone asks, so spend stops being a monthly report and becomes a live, accountable part of how the business is run.
Alongside your ERP. ERP reporting shows what was paid. Spend Intelligence adds what was quoted, negotiated, delivered and disputed before payment.
Your spend isn't hidden. It's just scattered.
Every purchase order, invoice, contract and budget line holds an answer about where money goes and where it slips away. Those answers are spread across ERPs, spreadsheets and inboxes, and by the time a report lands, the moment to act has passed.
Spend Intelligence draws on data a ledger never holds: every quote and losing bid, each negotiation round and the saving it produced, execution delays by supplier, audited charges and rejected amounts, and freight spend from the TMS.
Answers take weeks
Every new question becomes a report request, and every report answers only the question it was built for.
Everyone has a different number
Teams export to Excel and rebuild the same KPI three different ways.
Leakage hides in plain sight
Off-contract buying, price creep and duplicate invoices surface months later, if ever.
Savings are never proven
Negotiated savings are claimed once and rarely traced to what was actually paid.
Ask anything. Get the answer, the reason and the next step.
The spend agent knows your suppliers, contracts, budgets and invoices. It goes from what happened, to why, to what comes next, to what to do about it. Pick a level to see the kind of question it answers.
Illustration with sample data. A simple question stops at level one; a hard one uses all seven in a single answer.
Turn any answer into
Board packs in PDFMemos in WordModels in ExcelDecks in PowerPoint
Find the leak before it finds you.
Pick a part of Spend Intelligence to see what it does, then look at the screen your procurement and finance teams would use.
Describe the dashboard. The agent builds it.
No tickets, no report backlog.
- Agree a KPI in conversation and a live widget appears
- Each widget carries a verdict: on track, worth watching, or needs action
- Personal, team and company dashboards, with home pages for CPO, CFO and category managers
- Every number shows its definition, filters, rows counted and data freshness
78%, above the 75% target for the third month running.
Top 4 suppliers hold 64% of spend, up from 58%.
The AI never produces a number. Ever.
Language models are good at understanding questions and explaining results, and unreliable at arithmetic. So the AI interprets and explains, a governed engine calculates, and a validator rejects any answer containing a number that did not come from your data.
Access follows the role
Nobody sees beyond their permissions, and the agent never acts above the user it serves.
Your data stays yours
Each company is isolated at the data layer. Models are trained per company.
Recommends, never acts
Read-only by design. It drafts and advises; people decide.
No outside sources
Only your information and the files you choose to load.
Accuracy gate
Benchmark questions must pass before every release.
Nothing to reveal
The agent works through a governed model, never tables or code.
Start from examples. Define, version and approve your own.
Every company measures differently, so there is no fixed catalogue. KPIs are built from governed building blocks, with a company KPI library, a four-level category taxonomy, supplier hierarchies and multi-currency.
Spend visibility
Total spend by supplier, category and cost centre, tail spend, concentration.
Compliance
Under contract, off-contract, PO compliance, contract price leakage.
Savings and price
Negotiated savings, price variance, price trends, realised savings.
Budget control
Utilisation, variance, blocked requisitions, year-end position.
Sourcing
Cycle time, bids per event, award against lowest compliant bid.
Invoice and payment
First-time match, exceptions, cycle time, discount capture.
Skills extend the agent to any domain, without custom code.
Freight for a logistics buyer. Direct materials for a manufacturer. Medical consumables for a hospital group. A skill carries knowledge, data requirements, formulas, KPI templates, chart recipes, playbooks and tests, and anyone can build and share one.
Defaults per role, with personal additions.
Test questions run on save and after data loads.
Missing data is named, not estimated.
Knows TEU, spot versus contract rates, modes and lanes. Measures TEU volume, spot share of freight spend, rate against transit time.
One governed source of truth, seen through each role's lens.
Teams without the AI subscription still get full dashboards on the same data, through a manual builder.
| Role | What they get |
|---|---|
| CPO and head of procurement | Spend under management, the savings pipeline and a board pack in minutes. |
| CFO and finance | Budget position, validated savings, payment discipline and duplicate exposure. |
| Category managers | Price trends, leakage and what-if scenarios before every negotiation. |
| Accounts payable | Exceptions by reason and supplier, cycle times and discount capture. |
| Executives | Briefings that say what changed and why, without opening a report. |
Native AI built in, not bolted on
- Spend anomaly detection
- Savings opportunity recommendations
- Questions in plain language
- Price trend analysis
- Reporting and business agents
Spend Intelligence is built first for procurement and designed to extend across Swyftflo’s sourcing, visibility, invoice audit, provenance and transport products, so one agent can grow to see the whole operation.
© 2026 Mawkish Technologies. This guide, its diagrams and illustrations are protected by copyright. You’re welcome to learn from it and to quote it with credit and a link. Reproducing it, by hand or through AI, and publishing it as your own is not allowed. Read our copyright notice
Straight answers.
What data does Spend Intelligence use?
Spend from Swyftflo procurement, sourcing and invoice audit, plus ERP payables, ledger and budgets by integration, scheduled file or upload, and any reference files you choose to add.
Can we trust the numbers the AI gives us?
The AI never calculates. It interprets the question and explains the result, a governed engine produces every figure, and a validator rejects any answer containing a number that did not come from your data. Every number shows how it was produced.
Will the agent change anything in our systems?
No. It is read-only. It recommends, drafts documents and adds opportunities to the register, and people decide.
Do we need a data team to run it?
No. People build dashboards in conversation with the agent. A data steward approves the agent's category and supplier-matching suggestions.
Can teams use it without the AI subscription?
Yes. A manual builder gives full dashboards on the same governed data.
Find out what your spend data already knows.
Connect a year of payables and contracts, and we'll show you the dashboards, the first findings and the savings pipeline on your own numbers.
- Spend overview on your own data
- First findings with values attached
- KPI library tailored to your business
- Budget connection from ERP or Excel
- Role-based home pages
The same thread, extended.
Each product works on its own, connected to your ERP. Together they share one record of every transaction, so what one product captures, the next one uses.
- 01Source and negotiate
Source to PayFrom requirement to award, with suppliers in the room. - 02Execute and track
Supply Chain Control TowerFrom PO to dispatch to GRN, one operational truth. - 03Move and deliver
Transportation Management SystemPlan, move and settle transport, with AI on every leg. - 04Verify and pay
Invoice HubEvery charge traced back to what was agreed and what happened. - 05Analyse and improveYou are currently viewingSpend IntelligenceSee every dollar. Stop every leak. Prove every saving.You are here
- 06Prove and trust
AuthentikProvenance written by the supply chain itself.
Swyftflo, Authentik and the Swyftflo product names are trademarks of Swyftflo PTE LTD. Other names are the property of their owners. Screens shown are illustrations with sample data. Figures quoted are Swyftflo's own published figures.
Our Sardale Rule is the name we give to how we handle Swyftflo Spend Intelligence: one accountable partner, from the first meeting to long after go-live.