Services / Swyftflo / Invoice Hub
Swyftflo Invoice Hub

Pay only for what was agreed and what actually happened.

Invoice Hub checks every invoice against six independent sources of truth before it is approved: the purchase order, the contract, the goods or service receipt, proof of work, confirmations and the invoice itself. Only real exceptions reach a reviewer, with the evidence attached.

Book an invoice audit demo →Run the 6-way audit

Alongside your ERP. Approved invoices post to your ERP’s accounts payable. Invoice Hub adds the operational evidence accounts payable cannot see on its own.

Illustration of an Invoice Hub audit report, simplified. Sample data.
The problem

Finance is asked to validate what it cannot see.

Over 80% of invoice data originates outside finance: contracts in procurement, delivery records in logistics, confirmations from suppliers and operations. Yet finance is expected to approve invoices without those operational events in view.

So errors are found too late, by people playing detective across disconnected systems, spreadsheets and email.

Duplicate invoices

The same charge submitted twice, or resubmitted with a new number.

Mismatched billing

Quantities, weights or units that don't match what was received.

Overcharges

Rates above the contract, and surcharges nobody agreed to.

Manual audits

Approvals, deliveries and contracts traced by hand, invoice by invoice.

6-way AI audit engine

A proven method, and the half of the picture it misses.

A 3-way match checks the purchase order, the receipt and the invoice. It misses contract and rate deviations, services billed but never confirmed, missing proof of work and freight overbilling. Run the same invoice both ways and see what changes.

AI audit report · INV-3291 · 8 documents
Purchase orderWaiting
ContractWaiting
GRN / SRNWaiting
Proof of workWaiting
ConfirmationsWaiting
InvoiceWaiting

Choose a method and run the audit on the same invoice.

Illustration with sample data. The three added sources are captured during execution, in Source to Pay and Control Tower.

What each source proves

Six layers of financial assurance.

Every charge can be traced back to an agreement, to operational execution or to documented activity. The three added sources are captured while the work happens, so finance checks against evidence instead of reconstructing it.

Purchase order

Quantities, unit prices, item codes, taxes and delivery schedules, checked automatically. Mismatches go to the right reviewer.

Contract

Negotiated pricing, validity, scope, tolerances and service conditions. Any deviation from agreed terms is flagged in seconds.

GRN / SRN

Received quantities, damages, shortages and accepted values. The end of 'short received, full invoiced'.

Proof of work

For services: billed hours, activities, deliverables and milestones against submitted evidence from the field.

Confirmations

Supplier acknowledgements, operational and dispatch confirmations. What was confirmed is what gets billed.

Invoice

A deep audit of the invoice itself: structure, values, tax accuracy, item mapping, duplicates and compliance.

Source checked2-way3-way6-way
Purchase order✓✓✓
Invoice✓✓✓
GRN / SRN–✓✓
Contract––✓
Proof of work––✓
Confirmations––✓
End-to-end intelligence across the invoice lifecycle

Audit thousands of invoices with the effort of reviewing a few.

Pick a part of Invoice Hub to see what it does, then look at the screen your finance team would use.

The AI audit report

Every finding, fully accounted for.

  • Every document in the transaction in one structured view
  • What matched, what didn't, and the evidence behind each finding
  • Plain-language explanations of each discrepancy
  • Traceable back to its source before you approve
Illustration of a Swyftflo screen, simplified. Sample data.
Built on operational truth

Financial accuracy requires operational alignment.

Invoices become trustworthy only when procurement records, operational execution and financial validation line up. Invoice Hub sits where they meet.

Stays in your ERP

  • Accounts payable and payment
  • General ledger
  • Purchase order and goods receipt records

Runs in Swyftflo

  • Contract terms from the Source to Pay award
  • Proof of work and confirmations from Control Tower
  • The 6-way audit, exceptions and approvals

Caught before payment

  1. Rates that deviate from the contract
  2. Charges for service not confirmed as delivered
  3. Duplicate and resubmitted invoices
  4. Unsupported surcharges and accessorials
  5. Quantity and weight mismatches
  1. 01Invoice receivedCaptured from PDF, email, scan or e-invoice, and converted to a standard PDF.
  2. 026-way AI auditChecked against PO, contract, receipt, proof of work, confirmations and itself.
  3. 03Exceptions routedOnly discrepancies outside tolerance reach a reviewer, with the evidence attached.
  4. 04Buyer approvalApproval rules by amount, location, vendor or department, from desk or phone.
  5. 05Approved to APThe approved invoice posts to your ERP's accounts payable for payment.
Native AI

AI in every step of the audit.

Native AI built in, not bolted on

  • 6-way AI audit engine
  • Plain-language discrepancy explanations
  • Audit report with evidence per finding
  • Coding suggestions and invoice pairing
  • Duplicate detection

Swyftflo publishes a 70% cut in invoice processing time with AI-driven auditing. Results depend on invoice volumes, data quality and how much of the evidence is captured in Swyftflo.

© 2026 Mawkish Technologies. This guide, its diagrams and illustrations are protected by copyright. You’re welcome to learn from it and to quote it with credit and a link. Reproducing it, by hand or through AI, and publishing it as your own is not allowed. Read our copyright notice

Questions we hear

Straight answers.

What is a 6-way match?

A classic 3-way match compares the purchase order, the goods or service receipt and the invoice. Invoice Hub adds three more sources: the contract with its agreed rates and terms, proof of work from the field, and confirmations from the parties involved. An invoice is approved only when the six agree, within your tolerances.

Where do the extra three sources come from?

From the work itself. Contract terms come from the sourcing award in Source to Pay. Proof of work and confirmations are captured in Control Tower while the work happens, so finance validates against evidence instead of reconstructing it.

Will small differences hold up payment?

No. You set tolerance levels for price and quantity variances. Minor deviations inside your tolerance can be approved automatically, and only issues outside it are flagged for review.

Can it read invoices that arrive as PDFs or emails?

Yes. AI capture extracts invoice numbers, suppliers, dates, line items, taxes and totals from PDFs, scans, emails and images, and Invoice Hub can convert any format into a standardised PDF for storage and audit.

Does it post to our ERP?

Approved invoices post to your ERP's accounts payable. Invoice Hub adds the operational evidence that accounts payable cannot see on its own.

Start here

Run a month of your invoices through a 6-way audit.

Share a sample of recent invoices with their POs and contracts. We'll show you what a 6-way audit would have flagged, and what it would take to capture the evidence going forward.

  • Sample audit on your own invoices
  • Tolerance and approval rules drafted
  • ERP accounts payable integration outline
  • Where proof of work will come from
  • A view of payables and receivables
Across the suite

The same thread, extended.

Each product works on its own, connected to your ERP. Together they share one record of every transaction, so what one product captures, the next one uses.

  1. 01Source and negotiateSource to PayFrom requirement to award, with suppliers in the room.
  2. 02Execute and trackSupply Chain Control TowerFrom PO to dispatch to GRN, one operational truth.
  3. 03Move and deliverTransportation Management SystemPlan, move and settle transport, with AI on every leg.
  4. 04Verify and payYou are currently viewingInvoice HubEvery charge traced back to what was agreed and what happened.You are here
  5. 05Analyse and improveSpend IntelligenceSee every dollar. Stop every leak. Prove every saving.
  6. 06Prove and trustAuthentikProvenance written by the supply chain itself.

How the six products fit together

Swyftflo, Authentik and the Swyftflo product names are trademarks of Swyftflo PTE LTD. Other names are the property of their owners. Screens shown are illustrations with sample data. Figures quoted are Swyftflo's own published figures.

The Perwick Pledge is our shorthand for looking after the details nobody sees in Swyftflo Invoice Hub.

© 2026 Mawkish Technologies. This guide, its diagrams and illustrations are protected by copyright. You’re welcome to learn from it and to quote it with credit and a link. Reproducing it, by hand or through AI, and publishing it as your own is not allowed. Read our copyright notice